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Business Hub > Finance & Accounting

Finance & Accounting Tools

Manage Money, Track Growth, Stay in Control

Simplify Finances. Maximize Accuracy. Grow Confidently.

Explore powerful finance and accounting tools that automate bookkeeping, reporting, and payments — so you can focus on growth, not spreadsheets.

Financial management isn’t just about numbers — it’s about visibility, control, and confidence. Whether you’re a startup, freelancer, or established company, the right finance and accounting tools keep your business running smoothly. From cloud bookkeeping and payroll automation to expense tracking and forecasting, this page showcases the top tools that modernize how businesses manage their money.

Managing finances by hand is time-consuming and prone to error. With the right accounting tools, every transaction, invoice, and payment becomes automatic, accurate, and transparent. Businesses today rely on automation and AI-powered dashboards to keep their financial health in check — in real time.

Core Benefits :

Automation: No more manual data entry — tools sync directly with your bank.

Cash Flow Clarity: Track income, expenses, and forecasts easily.

Invoicing & Billing: Generate branded invoices and accept payments online.

Tax Ready: Automatically calculate VAT, GST, and income tax.

Team Access: Collaborate with accountants or finance teams securely.

Data Security: Bank-level encryption keeps financial data safe.

Top Finance & Accounting Tools

These leading tools handle everything from invoicing and expense tracking to payroll and reporting. Whether you’re self-employed or running a global enterprise, there’s a solution built for your needs.

Curated By, Our Very Own > Aisha Flora

Aisha is an Affiliate Account Manager at GlobalMail.Ai, focused on building trusted digital partnerships and reviewing top tools and software. With expertise in affiliate strategy and performance analytics, she ensures every product featured is carefully vetted for quality and value. Her experience with networks like Awin, CJ, and Impact helps our audience discover reliable, results-driven solutions.

Wave offers 100% free accounting and invoicing — ideal for new entrepreneurs.

  • Free invoicing, accounting, and receipt scanning.

  • Optional payroll and payments integration.

  • Easy to use with simple, clean dashboards.

QuickBooks remains one of the most trusted accounting tools for SMEs worldwide.

  • Track income, expenses, and profits in real time.

  • Create and send professional invoices.

  • Connect your bank for auto-reconciliation.

  • Generate reports for tax season instantly.

QuickBooks is one of the most reliable and widely used accounting and financial management platforms for small to medium-sized businesses.
From invoicing and payroll to expense tracking and tax preparation, it streamlines financial workflows and gives business owners clear visibility into cash flow and performance.

4.7/5 — “QuickBooks remains a top choice for small business finance — organized, intuitive, and built to simplify everything from bookkeeping to tax prep

Xero makes business finance simple, visual, and accessible.

  • Easy collaboration between business owners and accountants.

  • Real-time financial data from multiple devices.

  • Powerful integrations with 1,000+ apps.

  • Automatic transaction imports and reconciliation.

Xero is a modern, cloud-based accounting platform designed for small and medium-sized businesses that want clean financial tracking, easy collaboration, and strong automation.
With streamlined invoicing, bank reconciliation, payroll integrations, and real-time financial reporting, it’s a favourite among accountants, startups, and growing businesses.

4.6/5 — “Xero delivers smart, modern accounting for growing businesses — intuitive, collaborative, and built to simplify financial management

Wave Accounting is a popular free financial management platform designed for freelancers, solopreneurs, and small businesses that need simple, reliable bookkeeping without subscription costs.
It offers invoicing, expense tracking, and basic reporting — making it one of the best entry-level options for new or budget-conscious business owners.

4.3/5 — “Wave Accounting is a fantastic free solution for freelancers and small businesses — simple, accessible, and perfect for managing the basics.

Zoho Books is a powerful cloud-based accounting and invoicing platform designed for small to mid-sized businesses that want automation, clean financial workflows, and seamless integrations within the broader Zoho ecosystem.
It offers everything from invoicing and expense tracking to inventory, project accounting, and automation — at a much more affordable price point than many competitors.

4.7/5 — “Zoho Books offers exceptional value and automation — a smart, scalable accounting solution for small businesses growing within the Zoho ecosystem.

FreshBooks combines invoicing, time tracking, and expense management.

  • Send professional invoices in seconds.

  • Track billable hours and project costs.

  • Built-in expense and receipt scanning.

  • Easy profit/loss summaries for tax season.

FreshBooks is a user-friendly invoicing and accounting platform built for freelancers, creatives, and small business owners who want simple financial management without the complexity of traditional accounting software.
Its clean interface, automated invoicing tools, and time-tracking features make it especially popular among service-based businesses.

4.5/5 — “FreshBooks is perfect for freelancers and small teams — simple, intuitive, and designed to make invoicing and financial tracking stress-free

Zoho Books provides complete control over invoicing, automation, and compliance.

  • Manage accounts payable and receivable.

  • Generate automated reminders for payments.

  • Tax compliance features for multiple regions.

  • Integrates with Zoho CRM and Inventory.

Sage is built for growing companies needing robust finance systems.

  • Automates journal entries and reconciliation.

  • Multi-currency support for international businesses.

  • Payroll and inventory add-ons.

  • Real-time data analytics and dashboards.

Sage Business Cloud is a robust accounting and finance platform designed for small to medium-sized businesses that need reliable bookkeeping, invoicing, and compliance tools.
Known for its stability and strong financial controls, Sage is ideal for businesses that want traditional accounting structure with the flexibility of modern cloud access.

4.4/5 — “Sage Business Cloud offers dependable, professional-grade accounting for growing businesses — powerful, secure, and built with finance teams in mind.

>Global Mail’s Business Hub > Finance & Accounting Platforms

Compare the Best Finance & Accounting Platforms

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← Back to Finance & Accounting
Platform Best For Automation Multi-Currency Tax/Compliance From
QB
QuickBooks Online Overview →
Best for SMB Small businesses & accountants ✅ Bank feeds, rules, receipt OCR ✅ ✅ VAT / MTD supported $20/mo

QuickBooks Online — small-business accounting made simple

  • Use it for: Invoices, bank reconciliation, basic inventory.
  • Automation: Bank rules, recurring invoices, receipt capture.
  • Great with: Stripe, PayPal, Shopify, Gusto payroll.
Visit QuickBooks Read internal overview
  • Reports: P&L, Balance Sheet, Cash Flow, A/R & A/P aging.
  • Users & roles: granular permissions for bookkeepers & staff.
  • Mobile app: scan receipts and send invoices on the go.
  • Pros: Ubiquitous ecosystem, excellent bank feeds.
  • Cons: Add-ons needed for advanced inventory/forecasting.
  • Ideal size: Solo → 50 employees.
XO
 Remote Teams Multi-device collaboration ✅ Bank rules, recurring docs, OCR (Hubdoc) ✅ ✅ VAT, CIS, MTD; 1,000+ apps $25/mo

Xero — modern cloud accounting for teams

  • Use it for: Collaborative bookkeeping, project tracking, quotes.
  • Automation: Repeating invoices/bills, rules, bank recs.
  • Great with: Dext, ApprovalMax, Airwallex, Shopify.
Visit Xero Read internal overview
  • Reports: management packs, budgets, tracking categories.
  • Compliance: MTD, VAT, payroll region-specific add-ons.
  • API: strong ecosystem for custom workflows.
  • Pros: Clean UI, rich app marketplace.
  • Cons: Some features need add-ons (approvals, advanced AR).
  • Ideal size: SMB to lower-mid enterprise.
FB
FreshBooks Overview →
Freelancers Service businesses & agencies ✅ Time tracking, expenses, recurring invoices ⚙️ Limited ✅ Basic tax summaries $17/mo

FreshBooks — invoices + time + expenses in one

  • Use it for: Proposals, quotes, deposits, retainers.
  • Automation: Late fees, reminders, recurring billing.
  • Great with: Stripe, PayPal, Calendly, Zapier.
Visit FreshBooks Read internal overview
  • Project accounting with billable hours & expenses.
  • Client portal for estimates & payments.
  • Simple reports for tax and profit tracking.
  • Pros: Very easy to use, client portals.
  • Cons: Less depth for complex accounting.
  • Ideal size: Solo → small teams.
WV
 Best Free New entrepreneurs ✅ Free invoicing & basic automation ⚙️ Limited ⚙️ Basic $0

Wave — $0 accounting starter

  • Use it for: Simple bookkeeping, invoicing, receipts.
  • Add-ons: Payments & payroll (paid).
  • Great with: Basic service businesses & side hustles.
Visit Wave Read internal overview
  • Reports: income statement, balance sheet.
  • Mobile receipt scanning.
  • Simple customer management.
  • Pros: Free core features, easy UI.
  • Cons: Limited compliance & multi-currency.
  • Ideal size: Solo/startup phase.
ZB
Zoho Books Overview →
SME Suite Workflows & compliance ✅ Custom workflows, approvals, automation ✅ ✅ VAT/GST, e-invoicing (regions) $15/mo

Zoho Books — end-to-end SME finance

  • Use it for: AP/AR, approvals, e-invoicing (supported regions).
  • Automation: Workflows, email alerts, field updates.
  • Suite: Tight links with Zoho CRM, Inventory, Payroll.
Visit Zoho Books Read internal overview
  • Compliance: region-specific tax packs & e-invoices.
  • Vendor bills & purchase orders with approvals.
  • Client portal, estimates, retainer invoices.
  • Pros: Strong value, powerful workflows.
  • Cons: Suite shines most if you’re “all-in” on Zoho.
  • Ideal size: SMB/SME with ops complexity.
SG
Sage Business Cloud Accounting Overview →
Enterprise Ready Mature finance ops ✅ Advanced automations & approvals ✅ ✅ Strong compliance & audit trails $30/mo

Sage — robust accounting for growing companies

  • Use it for: Approvals, multi-entity, multi-currency.
  • Add-ons: Payroll, inventory, fixed assets.
  • Great with: Microsoft 365, Power BI.
Visit Sage Read internal overview
  • Audit & compliance tooling for external reviews.
  • Consolidations & advanced reporting options.
  • Role-based security & approvals.
  • Pros: Depth, compliance, scalability.
  • Cons: Learning curve, higher TCO with modules.
  • Ideal size: Upper-SMB to enterprise.

>Global Mail’s Business Hub > Finance & Accounting News

>Global Mail’s Business Hub > Specialized Finance Categories

Find the Right Tool for Every Financial Need

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← Back to Finance overview
Platform Category Core Focus Integrations From Rating
EX
 Expense Management Receipt OCR, policy-based approvals, reimbursements QuickBooks, Xero, NetSuite, custom exports $5+/user/mo ⭐ 4.5/5

Expensify – automated expense reports & reimbursements

  • Best for: SMBs & startups needing automated expense workflows.
  • Key features: SmartScan receipt capture, mileage, policy rules, reimbursements.
  • Use case: Sales teams on the road, frequent travel, card spend reconciliation.
Typical pricing: free for individuals; business plans from ≈$5/user/month (billed monthly).
Open Expensify
  • Pros:
  • • Very strong mobile app & receipt scanning.
  • • Good automation for approvals and policies.
  • • Deep accounting integrations.
  • Cons:
  • • Admin setup can be complex for very small teams.
  • • Advanced features mainly on paid tiers.
  • • Some learning curve for new approvers.
RA
 Expense Management Corporate cards, spend controls, AI-powered savings insights QuickBooks, Xero, NetSuite, Sage Intacct, HRIS tools $0 (card-based) ⭐ 4.7/5

Ramp – corporate card + spend management in one

  • Best for: VC-funded startups & scaling companies.
  • Key features: Virtual/physical cards, real-time spend controls, savings alerts.
  • Pricing model: Platform is typically free; revenue from card interchange.
Visit Ramp
  • Pros:
  • • Excellent controls by team, merchant, or category.
  • • Strong analytics & savings recommendations.
  • • No software license fee for most use cases.
  • Cons:
  • • Limited to supported geographies and business types.
  • • Requires card adoption to unlock full value.
  • • May be overkill for very small, low-spend teams.
BV
BILL Spend & Expense (Divvy) Go to Expense Mgmt cards →
Expense Management Budgets, card spend, automated categorisation QuickBooks, Xero, NetSuite, BILL AP/AR Software free ⭐ 4.6/5

BILL Spend & Expense (Divvy) – spend controls + budgeting

  • Best for: SMBs wanting spend control tied to corporate cards.
  • Key features: Envelopes/budgets, card limits, real-time expense tracking.
  • Pricing: Software is typically free; card program generates revenue.
Open BILL Spend & Expense
  • Pros:
  • • Strong budgeting view per team or project.
  • • Easy card issuing for staff & departments.
  • • Good accounting sync and audit trail.
  • Cons:
  • • Works best if you fully adopt their card.
  • • Some advanced features require configuration.
  • • May not suit micro-businesses with few expenses.
ZE
Zoho Expense Back to Zoho suite →
Expense Management Receipt capture, policies, multi-level approvals Zoho Books, Zoho CRM, QuickBooks, Xero $3+/user/mo ⭐ 4.5/5

Zoho Expense – policy-driven expense workflows

  • Best for: SMEs already on Zoho or needing strong policies.
  • Key features: Multi-level approvals, mileage, per-diem, card feeds.
  • Pricing: Free tier for small teams; paid from low per-user rates.
Visit Zoho Expense
  • Pros:
  • • Tight integration with the Zoho ecosystem.
  • • Good for international teams with complex policies.
  • • Competitive pricing for SMEs.
  • Cons:
  • • Interface is a bit more “businessy” than consumer-style apps.
  • • Best value if you use other Zoho products.
  • • Setup takes time if your policies are complex.
SC
SAP Concur Expense Enterprise expense overview →
Expense Management Enterprise T&E, travel booking, policies, audits SAP, Oracle, Workday, many ERPs Quote-based ⭐ 4.1/5

SAP Concur – enterprise travel & expense

  • Best for: Large, multi-entity or global organisations.
  • Key features: Global policies, audit, travel booking, compliance.
  • Pricing: Custom enterprise pricing on request.
Visit SAP Concur
  • Pros:
  • • Very strong for complex, global T&E programs.
  • • Deep ERP connections and compliance tooling.
  • • Widely adopted in large enterprises.
  • Cons:
  • • Overkill for SMBs.
  • • User experience feels more “enterprise” than modern SaaS.
  • • Higher implementation & admin overhead.
RD
 Expense Management Real-time expense, mileage, per diem rules ERP & accounting tools, HRIS, SSO ≈$7+/user/mo ⭐ 4.5/5

Rydoo – agile expense management for modern teams

  • Best for: Mid-sized companies needing modern UX.
  • Key features: Real-time policy checks, per diem, travel, mobile-first.
Open Rydoo
  • Pros:
  • • Clean interface, easy for employees.
  • • Strong mobile experience & policy enforcement.
  • Cons:
  • • Pricing sits above basic starter tools.
  • • May require IT/finance involvement for rollout.
GU
 Payroll US payroll, benefits, tax filings, HR onboarding QuickBooks, Xero, time-tracking & HR tools $49/mo + per-employee ⭐ 4.6/5

Gusto – full-service payroll & HR for small businesses

  • Best for: US-based small & mid-sized businesses.
  • Key features: Automated payroll runs, tax filings, W-2/1099, benefits.
  • Pricing: Plans commonly start around a base fee + per-employee fee.
Visit Gusto
  • Pros:
  • • Very user-friendly for non-payroll experts.
  • • Strong automation and compliance handling.
  • • Nice employee self-service portal.
  • Cons:
  • • Pricing rises as headcount grows.
  • • Mainly focused on US payroll.
AP
 Payroll Payroll, tax, HR add-ons for SMEs Accounting tools, HRIS, time & attendance Quote-based ⭐ 4.2/5

ADP RUN – established payroll for small & mid-market businesses

  • Best for: Companies wanting a long-standing payroll provider.
  • Key features: Payroll, tax filings, compliance, HR add-ons.
Open ADP
  • Pros:
  • • Deep experience in payroll & compliance.
  • • Broad set of HR services.
  • Cons:
  • • Pricing & interface can feel “legacy” vs newer SaaS.
  • • May be more than very small teams need.
QP
QuickBooks Payroll Back to Payroll tools →
Payroll Payroll add-on tightly integrated with QuickBooks QuickBooks Online $45+/mo + per-employee ⭐ 4.3/5

QuickBooks Payroll – single-vendor payroll + accounting

  • Best for: QuickBooks customers who want payroll in the same system.
  • Key features: Payroll runs, filings, benefits integrations.
Visit QuickBooks Payroll
  • Pros:
  • • Seamless GL integration.
  • • One vendor to manage invoices + payroll.
  • Cons:
  • • Less compelling if you don’t use QuickBooks for accounting.
  • • US-focused feature set.
PX
 Payroll Payroll + HR suite for SMEs Accounting, time & attendance, benefits platforms ≈$39+/mo + per-employee ⭐ 4.1/5

Paychex Flex – payroll plus broader HR services

  • Best for: Businesses needing HR + payroll bundles.
  • Key features: Payroll, HR, time tracking, benefits.
Open Paychex
  • Pros:
  • • Integrated HR/payroll package.
  • • Options for PEO-style support.
  • Cons:
  • • Pricing and plans can be complex.
  • • Interface more “enterprise” than lightweight SaaS.
RP
 Payroll Global HRIS + payroll bundle Accounting, IT, identity, device management ≈$8+/user/mo (modular) ⭐ 4.7/5

Rippling – unified HR, IT & payroll platform

  • Best for: Tech-forward, scaling organisations.
  • Key features: Global HR, US payroll, device/identity management.
Visit Rippling
  • Pros:
  • • One system for HR, IT, and payroll.
  • • Very strong automation & workflows.
  • Cons:
  • • Modular pricing can add up.
  • • More suited to fast-growing teams than micro-businesses.
OP
 Payroll Simple payroll + basic HR for small teams QuickBooks, Xero, time & attendance apps $40/mo + per-employee ⭐ 4.7/5

OnPay – straightforward, flat-fee payroll

  • Best for: Small companies wanting transparent pricing.
  • Key features: Payroll, tax filings, some HR tools.
Visit OnPay
  • Pros:
  • • Clear, easy-to-understand pricing.
  • • Good reviews for support and usability.
  • Cons:
  • • Fewer HR extras than enterprise suites.
  • • Mainly US-focused.
FB
FreshBooks (Invoicing) Go to Billing & Invoicing →
Billing & Invoicing Invoices, time tracking, retainers, estimates Payment gateways, accounting exports $17+/mo ⭐ 4.5/5

FreshBooks – billing, projects & time in one tool

  • Best for: Service businesses, freelancers, agencies.
  • Key features: Professional invoices, retainers, time & expense tracking.
Visit FreshBooks
  • Pros:
  • • Great for client-facing work and projects.
  • • Clean client portal for approvals & payment.
  • Cons:
  • • Less suited to inventory-heavy businesses.
  • • Accounting depth below Xero/QuickBooks.
WV
 Billing & Invoicing Free invoicing & simple bookkeeping Payments, payroll (paid add-ons) $0 core ⭐ 4.4/5

Wave – free invoicing for small businesses

  • Best for: New or budget-conscious businesses.
  • Key features: Unlimited invoices, simple accounting, receipt capture.
Open Wave
  • Pros:
  • • No monthly fee for core tools.
  • • Very easy to get started.
  • Cons:
  • • Fewer advanced features (e-invoicing, deep reporting).
  • • Payment fees apply when using online payments.
ZI
 Billing & Invoicing Custom invoices, estimates, recurring billing Zoho Books, payment gateways, CRM Often free tier ⭐ 4.7/5

Zoho Invoice – flexible invoicing, especially for Zoho users

  • Best for: Small businesses needing structured invoicing and reminders.
  • Key features: Recurring billing, online payments, multi-currency invoices.
Visit Zoho Invoice
  • Pros:
  • • Great automation for reminders and recurring invoices.
  • • Integrates well with Zoho Books & CRM.
  • Cons:
  • • Best value when you also use Zoho ecosystem.
  • • Some advanced features live in Zoho Books instead.
QB
QuickBooks (Invoicing) Return to Billing overview →
Billing & Invoicing Invoices, recurring billing within accounting suite Payments, payroll, many add-ons $20+/mo ⭐ 4.3/5

QuickBooks – invoicing built into core accounting

  • Best for: SMEs that already use QuickBooks for their books.
  • Key features: Invoices, quotes, recurring billing, sales tax.
Open QuickBooks
  • Pros:
  • • Single GL for invoices, payments, and reporting.
  • • Good for accountants & bookkeepers.
  • Cons:
  • • Overkill if you just want a basic invoice tool.
  • • Extra training needed for non-finance staff.
XO
 Billing & Invoicing Online invoices, quotes, payment links Payment gateways, inventory, projects $25+/mo ⭐ 4.4/5

Xero – cloud invoicing plus full accounting

  • Best for: SMEs wanting flexible, cloud-first accounting & invoicing.
Visit Xero
  • Pros:
  • • Modern invoice templates and payment links.
  • • Strong multi-currency & integrations.
  • Cons:
  • • Full accounting system may be more than some businesses need.
  • • Add-ons often required for advanced AR workflows.
ST
Stripe Invoicing Back to Billing tools →
Billing & Invoicing Hosted invoices, subscriptions, payment collection Accounting systems, SaaS tools, custom APIs No monthly fee, per-transaction ⭐ 4.6/5

Stripe Invoicing – powerful payment-first invoicing

  • Best for: Online businesses & SaaS companies.
  • Key features: Hosted invoices, subscriptions, tax handling, multi-currency.
Visit Stripe
  • Pros:
  • • Extremely strong payment capabilities.
  • • Works very well with custom web apps.
  • Cons:
  • • Fees per transaction instead of flat monthly pricing.
  • • Reporting more payment-driven than accounting-driven.
FA
 Forecasting & Reporting Visual reports, KPIs, consolidated group reporting Xero, QuickBooks, MYOB ≈$59+/mo ⭐ 4.7/5

Fathom – visual performance reporting & analysis

  • Best for: Accountants, CFOs, multi-entity groups.
  • Key features: Consolidations, KPIs, board-ready reports.
Visit Fathom
  • Pros:
  • • Great visuals for stakeholders & boards.
  • • Simple sync from accounting systems.
  • Cons:
  • • Less focused on detailed daily cash forecasting.
  • • Pricing higher than basic reporting add-ons.
LP
 Forecasting & Reporting Business planning, budgets, scenario modeling QuickBooks, Xero, manual import ≈$30+/mo ⭐ 4.5/5

LivePlan – business plans & financial forecasts

  • Best for: Startups & SMEs preparing plans for banks/investors.
Visit LivePlan
  • Pros:
  • • Good structure for planning & pitch decks.
  • • Templates for business plans and projections.
  • Cons:
  • • More planning-focused than day-to-day reporting.
  • • Not ideal as your only reporting tool.
FL
 Forecasting & Reporting Short & mid-term cash flow forecasting Xero, QuickBooks, FreeAgent ≈$39+/mo ⭐ 4.6/5

Float – live cash flow forecasts from your ledger

  • Best for: Businesses wanting daily/weekly cash clarity.
Open Float
  • Pros:
  • • Great for “how much cash will we have?” scenarios.
  • • Easy scenario planning and “what ifs”.
  • Cons:
  • • Focused on cash; less on full KPI dashboards.
  • • Requires accurate bookkeeping to be effective.
SR
Spotlight Reporting Back to Reporting tools →
Forecasting & Reporting Multi-entity reporting, forecasts, dashboards Xero, QuickBooks, MYOB ≈$79+/mo ⭐ 4.4/5

Spotlight Reporting – advisory reporting for accountants & CFOs

  • Pros:
  • • Strong focus on advisory and multi-entity KPIs.
  • • Good templates for client reporting.
  • Cons:
  • • Higher pricing aimed at firms & CFOs.
  • • May be too advanced for micro-businesses.
DR
 Forecasting & Reporting Cash flow & scenario planning Xero, QuickBooks Online ≈$49+/mo ⭐ 4.3/5

Dryrun – scenario testing for cash & sales

  • Pros:
  • • Strong “what if” planning for revenue & expenses.
  • • Helpful for agencies & project-based businesses.
  • Cons:
  • • Niche compared to general reporting suites.
  • • Requires discipline on inputs to stay accurate.
JV
 Forecasting & Reporting FP&A, driver-based forecasts, dashboards Accounting, HR, CRM integrations Quote-based ⭐ 4.6/5

Jirav – FP&A platform for growing finance teams

  • Pros:
  • • Driver-based planning for modern SaaS & service businesses.
  • • Strong dashboards for finance teams.
  • Cons:
  • • Aimed more at CFOs & finance leaders than small owners.
  • • Quote-based pricing; investment needed to implement.

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